Forms & documents
Requests, applications & governing documents
Everything you need to make a change to your home, buy, sell or lease in Pine Run, or look up the community's official rules.
Architectural review
Planning an exterior change?
Any change to the outside of your home or lot needs written approval before work begins, whether it's paint, a fence, landscaping, a driveway, a roof, a screen enclosure or an addition.
- Download and complete the ARB request form. Describe the change in as much detail as you can.
- Attach the details. Include specifications or drawings, a survey of your property, product information, and for painting, a color sample or paint chip.
- Include your contractor's paperwork. Attach their license and certificate of insurance. Your name and address must appear on the insurance certificate.
- Submit it to Pine Run. Email it to PineRunHOABoard@gmail.com or mail it to Pine Run HOA, P.O. Box 23, Estero, FL 33929.
- Wait for both signatures. Approval is granted only when signed by both Pine Run and the Three Oaks I Master Association. Most requests are decided within 3 to 10 days, and every approval is given in writing.
Digging for a fence, post or landscaping? Florida law requires a free utility locate first. Call 811 or visit Sunshine 811 a few days before you dig.
Questions before you apply? Contact management at (321) 222-7779. It's often quicker to ask first.
Buying, selling & leasing
Selling or leasing your home
Every sale and lease in Pine Run requires association approval. Starting early keeps your closing or move-in date on track.
Selling
- Complete the Notice of Intent to Sell and Purchaser Application. The seller and buyer each complete their sections. Partially completed forms can't be accepted.
- Include a fully executed copy of the sales contract and a $100 check payable to Pine Run Homeowners Association.
- Return everything to Pine Run by email to PineRunHOABoard@gmail.com or by mail to Pine Run HOA, P.O. Box 23, Estero, FL 33929.
Leasing
Leases must be in writing, cover the entire home and be approved by the board. Give management written notice at least 20 days before move-in, with the tenant's name and a signed copy of the proposed lease. Contact management to begin.
Please mail applications and checks to P.O. Box 23, Estero, FL 33929. This is the correct ZIP code for the association's mailing address.
For closings
Estoppel certificates
Title companies and closing agents can request an estoppel certificate from the association's accounting firm, Myers, Brettholtz & Company.
Email bookkeeping@mbcopa.com. Additional fees may apply.
Estoppel requests
Official records
Governing documents
The documents that establish the association and the rules every Pine Run home is subject to. Approved board minutes and financial statements are available to owners in the Owners Area.